Kesnavi

Replace a 7 minute form with AI

An AI flow that pulls 90% of a matter from estate documents, removing the 7-minute typing wall before lawyers see Vale's value.

Role
Founding Product Designer
Team
Founder, CTO, Engineer, Design
Timeline
1 month
Status
Shipped Dec 2025 · Live

Problem

Vale had been live for six months, but one piece of feedback kept coming back: duplicate data entry. For probate lawyers, Vale was just another system to type into.

The workflows sat behind a matter creation form. To create a matter and unlock the workflows, lawyers had to spend 7–10 minutes typing the deceased's details, executor details, beneficiaries, and inventory.

That data already existed, in their paper files and in their practice management software. Re-entering it on Vale was the wall between users and the value we were promising.

To reduce time-to-value, we had to cut out the data entry.

Validation

The prototype was scrappy. I built it with Base44 to validate one question: could an AI read estate documents accurately enough to skip the form altogether? I demoed it live with 10 of our clients.

It extracted up to 85% of the relevant data. That was enough to earn the following quote from a paying client.

I love my robovac. It cleans my house without me having to do anything and genuinely saves me time each week. I think this might be the robovac of legal tech.

That was the moment we had the conviction to build it.

Human-in-the-Loop

Vale's AI extracts up to 90% of a matter from estate documents. The other 10% can be a misread date of death, an executor name spelt wrong, or a beneficiary missed. In estate law, mostly-right is not safe enough.

Three design decisions ensured the lawyer remained the author of the matter:

  1. The matter isn't created until the lawyer confirms it. A “Create Matter” CTA at the end. No auto-save, no auto-submit.
  2. Read-only by default; editing requires a click. We assumed editing would be the exception, not the rule. At 90% accuracy, most extractions are correct, so lawyers can scan without fear of accidentally changing a value.
  3. Sticky sidebar to jump between sections. Six sections is a lot. Lawyers should be able to go straight to what they care about, not scroll through everything.

Trust over autonomy.

Review extracted details

Based on the documents uploaded, review the details and edit as needed.

Deceased

Full name

James Citizen

Date of birth

12/10/1941

Date of death

03/09/2024

Last address

12 Example St, Melbourne VIC 3000

Contacts

Sarah Citizen

LPRBeneficiary

Date of birth

15/03/1972

Contact email

sarah.citizen@gmail.com

Phone

0412 345 678

Last address

35 Regents St, Chippendale NSW 2008

Kate Citizen

Beneficiary

Date of birth

22/07/1975

Contact email

kate.citizen@gmail.com

Phone

0423 456 789

Last address

14 Bondi Rd, Bondi NSW 2026

Red Cross

Beneficiary

Contact email

estates@redcross.org.au

Phone

1800 733 276

Last address

464 St Kilda Rd, Melbourne VIC 3004

Assets

Residential Property

Address

35 Regents St, Chippendale NSW 2008

Value

Folio identifier

Held

Solely

Commonwealth Bank Account

BSB

062-000

Account number

1234 5678

Value

$45,230.00

Westpac Bank Account

BSB

032-001

Account number

9876 5432

Value

$12,750.00

Liabilities

Commonwealth Bank Credit Card

Account number

Outstanding balance

Westpac Mortgage

Property

35 Regents St, Chippendale NSW 2008

Outstanding balance

Entitlements

Sarah Citizen

Pecuniary Legacy

$100,000

Residue

100% of rest and residue

Kate Citizen

Pecuniary Legacy

$20,000

Red Cross

Pecuniary Legacy

$5,000

Notes

Residential property to be sold

Impact

At launch in December, the team marketed AI extraction as one of Vale's main value propositions. Since then, 86% of new matters have used the feature.

The current focus is making the AI better. We're closing the remaining gaps in extraction accuracy and broadening what it can pull from each document. Each improvement means less for the lawyer to review.

In action

Click through the flow yourself: upload, processing, review.

New Estate Administration Matter

Vale AI reads the estate documents and pre-fills the matter.

Drop more files or browse

death-certificate.pdf

1.2 MB

last-will-and-testament.pdf

840 KB

client-instructions.pdf

2.1 MB

Documents are processed securely in AU servers.